Your medical record is a compilation of the pertinent facts of your health history, including past and present illnesses and treatments, written by the healthcare professionals contributing to your care.
It includes all inpatient, outpatient, emergency and clinic records. As a patient at Great Plains Health, you are assigned a medical record unit number (MRUN) on your first visit to our facility. This number is retained for all subsequent services and all of your records are maintained in a unit record in the health information management department.
Medical records requests
To request medical records, please submit your request, including the method that you wish to receive your records:
- Download this release of information form.
- Email the completed form to ROI@GPHealth.org or fax it to 308.568.7396.
Patient records will be provided through one of the following:
- MyChart, your patient portal. Access or sign up here.
- We can mail them to your home.
- We can email them through an encrypted email. A password will be sent to you in a separate email.
The medical records office is open Monday-Friday, 8 a.m. to 4:30 p.m.
In our continued efforts to keep our patients, staff and community safe, we do require all persons entering our facility to wear a mask or face covering throughout the duration of your visit. In addition, we screen all visitors, including a temperature check. Anyone exhibiting symptoms or with a temperature higher than 100.4 degrees will not be allowed entry.
Ownership of your medical record
Your medical record is the property of Great Plains Health and shall be maintained to serve you, the patient. Physicians and other healthcare providers who are involved in your care and treatment utilize it.
As a patient, the information contained in your medical record belongs to you. You are entitled to the right of protected information, and Great Plains Health maintains your records in accordance with legal, accrediting and regulatory agency requirements.
Protecting your privacy
Your privacy is protected, and you will be given the opportunity at registration to be listed in the facility directory, send notices of your admission/discharge to the local newspaper, or participate in the Patient Identification Number (PIN) Program, which allows those you choose to receive detailed medical information regarding your stay. You may also choose not to participate in any of the programs and keep your information private.
Great Plains Health also participates in the Nebraska Health Information Initiative, in which information is sent to a protected statewide patient information database that is available to your physician or other healthcare provider. Those patients who do not wish to participate should contact the registration department when scheduled or when receiving treatment.